GDPR Privacy Notice

This Privacy Notice tells you what to expect in relation to personal information about you which is collected, handled and processed by Toughbyte Ltd.

Toughbyte Ltd of Hietalahdenranta 13, 00180 Helsinki, Finland is the Data Controller.

We acknowledge and agree that any personal data of yours that we handle will be processed in accordance with all applicable data protection laws in force, including the General Data Protection Regulations (“GDPR”), which came into force on May 25th, 2018.

The information we may collect

The information about you we may collect, hold and process is set out below.

(A) Information collected and processed for finding you a suitable role is as follows:

  • Your name
  • Your address
  • Your email address
  • Your telephone number
  • CV/work history
  • Job preferences including role, geographical areas and salary
  • References
  • A log of our communications with you by email and telephone
  • Social network profiles and other relevant links
  • Interview notes
  • Any other work related information you provide, for example, education or training certificates

(B) Information collected and processed for offering our services to you:

  • Your name
  • Your address
  • Your email address
  • Your telephone number
  • Current employer, job title and responsibilities
  • A log of our communications with you by email and telephone
  • Any other work related information we have found in open sources

How we use the information

The above information is used to provide our services to you in our capacity as an employment business / agency or to find you suitable work whether on a temporary or permanent basis based on your requirements as set out below.

The information under A above may be used as follows:

  • To match your skill sets with job vacancies to assist in finding you the positions that most suit you
  • To forward your details to our clients and prospective employers for you to be considered for vacancies
  • To secure a placement with our clients and prospective employers
  • To keep you informed of available opportunities as they arise
  • To keep you informed of the services offered by us
  • The information under B above may be used as follows:
  • To proactively reach you offering our services
  • To keep you informed of the services offered by us

How we hold the information

All the personal data we have is stored on our databases in the EU.

Disclosure of your information

Your CV and related information will be shared or sent to prospective employers and our clients. Once you have secured a placement additional information will be provided to them to enable the placement to proceed. Such employers and clients will usually be located inside the European Economic Area (EEA) but may be outside of the EEA. Personal data shall not be transferred to a country or territory outside the EEA unless that country or territory ensures an adequate level of protection or the appropriate safeguards are in place for your rights and freedoms. Before such a transfer takes place outside of the EEA, we will provide you with further information concerning this.

What is the legal basis for processing the information?

We will require your consent to process the information which is collected at the outset of the recruitment process. If we get your information in open sources, we will use it only for the purposes outlined in this privacy notice on the basis of our legitimate interests.

Information and documentation to establish your right to work is processed by us as we are legally obliged to do so.

Once a position has been found for you, we will process your personal data, including financial information, for the purpose of you entering into a contract to fulfil your role and to enable us to pay you, depending on the specific contractual arrangements and circumstances.

Once a placement has been secured, we may also process your data on the basis of our legitimate interests, i.e. for administrative purposes.

Your rights

You have the right at any time to ask for a copy of the information about you that we hold. In addition to this right of access you also have the following rights: erasure, restriction of processing, objection and data portability. If you would like to make a request regarding your personal data please email privacy@toughbyte.com.

Retention of your data

Your data will be retained for no longer than is necessary for finding you a suitable role or offering our services to.

Withdrawal of consent

If you have provided us with your consent to process your data, for the purpose of using our services or us finding you suitable work, you have the right to withdraw this at any time. In order to do so you should contact us by emailing privacy@toughbyte.com.

Contact

Please address any questions, comments and requests regarding our data processing practices to privacy@toughbyte.com.

Changes to the Privacy Notice

This Privacy Notice may be changed by us from time to time. We encourage you to check this page for any changes to the Privacy Notice.